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Game Reschedules and Cancellations 
(read all the way to the bottom of this page)

Field Availability Chart
use this to help find available days/times for reschedules.

Please read this information thoroughly. Claiming to be unaware of this policy will not be acceptable and it will be enforced. 
Requests not following the appropriate procedure may not be granted.

You can find the other coach contact info by clicking on their schedule link online.

Reschedules Due to Weather Cancellations

If a game is cancelled due to weather it is the responsibility of the coaches to connect and come up with an agreeable date and time to reschedule.  We suggest doing this as quickly as possible. 
1. Contact the other team's coach/manager
It doesn't matter which coach reaches out.  We find it best to just get it taken care of as quickly as possible. Locate the other coach's contact info by clicking on their schedule link.
2. Agree upon new date/time
Please use the Field Availability Chart to view open times slots and choose a date/time that works for both teams. (link above)
 3. Contact the scheduler
One of the coaches must EMAIL (not text) the request to the scheduler. Forward the communication/agreement between coaches and copy the other coach on the emailed request. 
4. Confirmation of change
We will either reschedule the game based on your request or offer alternative dates/times if original request is not available.  Coaches will be informed with an official confirmation of change email when change is made.  This will update your online schedule. You are responsible for communicating changes to your team.

Reschedules Not Related to Weather

Reschedule requests MUST be received via email, WITH the new date and time agreed upon by both coaches, by Sunday evening prior to the original scheduled date.  Both coaches need to be included in the email. 
NO EXCEPTIONS!
1. Contact the other team's coach/manager
See if they are agreeable to the change.  If the other team will not agree to the reschedule then the game will be played on the original date/location.
2. Agree upon new date/time
Please use the Field Availability Chart to view open times slots and choose a date/time that works for both teams.
3. Contact the scheduler
The coach that initiated the reschedule must EMAIL (not text) the request to the scheduler. Forward communication with the other coach and copy the other coach on the emailed request.
4. Confirmation of change
We will either reschedule the game based on your request or offer alternative dates/times if original request is not available.  Coaches will be informed with an official confirmation of change email when change is made.  This will update your online schedule. You are responsible for communicating changes to your team.
If further communication is needed and you were unable to find a new date/time, but do agree to the reschedule, forward the email thread to the appropriate emails listed above with a note stating "to be scheduled at a later date". Keep in mind that when you do reschedule, we need that by Sunday evening prior to the date you want to play.

For All Reschedules :
Email - scheduler@saisoccer.org
cc: ref@saisoccer.org
CC: The other coach      

Requests not received by Sunday evening:

If you have to reschedule a game and the request was not received with a new agreeable time by Sunday evening (or TBD status email), there will be a fee equivalent to the cost to pay the refs as a 4th official, while they have to be at the fields during the gap and wait for their next game.  Refs are scheduled on Monday morning, any changes to the schedule after that result in the league paying the refs a reduced or "4th official" rate during the gap. Once the final confirmed schedules go out on Wednesday morning, the fee is equivalent to the full referee pay for that age group. The league pays the referees as scheduled, which results in costing the league double for a game.
Fee Schedule for Requests Received Mon/Tues:
U6 - $10 x 1 ref =$10
U7/U8 - $10 x 2 refs = $20
U9/U10 - $15 x 3 refs = $45
U11-HS- $20 x 3 refs = $60
These are reduced/4th official rates, not the actual pay refs receive if they officiate the game.
Fee Schedule for Requests Received after Tuesday:
U6 - $15 x 1 ref =$15
U7/U8 - $15 x 2 refs = $30
U9/U10 - Center $25 + AR $20 x 2 = $65
U11/12- Center $30 + AR $25 x 2 = $80
U13/14/15- Center $35 + AR $30 x 2 = $95
HS - Center $45 + AR $30 x 2 = $100
This is the full referee pay for the game. The league has to pay this twice if we reschedule your game after final ref schedules have gone out ... once for the time you were scheduled, and again when you reschedule.
In the event that you reschedule after Sunday evening and need to pay the fee, it is due to the league by the original scheduled game date.
We understand life happens and unforeseen things come up.  We encourage everyone (U7-HS) to have a carded assistant coach for this reason.  Please understand we want to work with you and your schedule, but at the same time we want to keep avoidable costs down for the league so we can keep our registration costs from increasing as well.